stages of organization

Five Stages of Organization Evolution and Key Characteristics and Concerns at Each Stage

Organizations almost always progress through five more-or-less well-defined evolutionary growth stages:

    • Concept
    • Startup
    • Credible
    • Sustainable
    • Mature.

The Five Stages of Organization

The five stages of organization are defined by key characteristics, operating agenda, economics, and key concerns as summarized below.

Concept Stage

Organization Maturity - Key Elements

A new organization starts out as an idea, or Concept. A bona fide Concept requires at least a rough outline of:

It is hard to get a good idea, enough money, and a strong team all in the same place, and at the right time, for success.  Many search their entire careers for the right combination. Those who are successful once hardly ever are able to do it again.  Despite the long odds, a million or so new for-profit, non-profit, and internal ventures are conceived each year in the U.S..

Whoever covers the costs of getting started generally owns the venture.  Funds to get out of the gate are often provided by the one who came up with the idea along with “family, friends, and fools (which some say are, by definition, all fools!)”.

Which of the three is most important (concept, idea, team) depends on what you have and what you are missing. For example

  • Those with money seek good ideas and strong teams in which to invest.
  • Great teams search for ideas and money.
  • Those with good ideas seek teams and funding.

Most new ventures are launched by those with little, or no, leadership, management, or business experience.  According to the Small Business Administration “two-thirds of new employer establishments survive two years, and 44 percent survive four years“. Nonetheless, founders with determination, energy, intelligence, wits, a sense of humor, and with a thirst to learn both from their mistakes and from others with experience, can do well.

Objectives in the Concept stage are to:

It is most efficient (i.e., it costs less, takes less time, and is easier) to uncover and sort out challenges by thinking through and articulating a concept rather than through trial and error.  It is also easier, and more likely to be unambiguous, to share a well-thought-out Concept with those who eventually join, invest in, or advise the organization.

  • Clarify why it makes sense to bring the Concept to reality.  For example:
      • Wealth creation so as to become valuable and, someday, sold at a price far greater than the cost of developing it so proceeds can be shared with those who helped create that value. Get clear from the start about how much wealth meets the needs of those involved so everyone is on the same page and pulling for the same result.
      • Income generation so as to provide sufficient resources for those employed by the organization to finance their lifestyles. Get clear about what level of income is sufficient to meet the needs of those involved.
      • Contribution  so as to create jobs, enhance lives, or otherwise improve the world in some specific way.

Clearly articulating which of the above, including combinations, is the driving force provides a guiding hand to what lies ahead.

  • Find and study existing and past organizations that have been successful doing something similar to understand what they learned it takes to be successful. Contact those who were key to such organizations and run the Concept by them to get their input on lessons learned and to arrange for their on-going help.
  • Organize a forum to serve as a consistent point of accountability for leaders to report on what they plan to do, what they actually do, what happened, what they learned, and what they plan to do next; get help with strategy and focus; and access to resources.
  • Produce evidence that the Concept makes sense and that it can perform as imagined and therefore is worth investing time and money to take to the next stage.
  • Make as much progress with as little outside funding as possible.  The more money taken-in, the more ownership is given away in the form of equity to investors. Giving up equity is disadvantageous to those responsible in that their ultimate financial return is less and significant amounts of time will be diverted to recruiting and managing investors at the cost of making progress on what their organization seeks to accomplish.  When founders give up more than 50% of the ownership they are no longer in control and essentially become a project team reporting to outside owners which is not usually what they had in mind at the outset.
  • Establish a leader and leadership team with relevant and complementary strengths and who get along well together.  It is essential that it be clear who among the top team fills the role of leader. The leader and his or her team must have a common vision for what she/he seeks to accomplish as well as the energy and drive to take action and make things happen. The team is often more important than their idea or their money because, after the first stage has played out, the team that wins is the team that learns from their experience to get it right next time.

Startup Stage

Organization Maturity - Start-up StageThe Startup likely has a few customer and up to a few dozen employees who are gaining confidence that what they do fills a genuine market need where no other player dominates. On the other hand, survival is far from guaranteed.

The Startup is likely to be self-funded, or a few investors may have kicked-in less than a million dollars for a small equity stake. A fully-funded Startup might have one serious institutional investor, with more waiting in the wings, who has invested $1-2M in return for up to 40% of the equity. The organization uses raised funds to cover the cost of developing its offerings and its sales, delivery, and operating methods.

The principal issues for Startup organizations revolve around focus and managing scarce resources. For example, Startups often struggle to deploy scarce competent personnel to both successfully deliver on commitments to current customers and to find the next customer. The few team members who “know what they are doing” are spread precariously thin across sales and delivery activities and there never seems to be time or energy left at the end of each day to even think about setting up for the long-term.

As hectic as it is to get through the day serving customers and prospects, there may simultaneously also be a never-ending race-against-time to secure financial resources required to continue operating. Cash to a Startup is like blood to a living being, or gas to a car, in that everything stops when it runs out. Until the organization starts making its own, there is an ever-present need to find more funds (fuel) from the outside.

While the above is all-consuming enough, Startup leaders often cannot resist temptation to allow their attention to wander in order to explore near-by or new opportunities that could be the “big-win” just around the corner. Launching such initiatives is tantamount to launching additional businesses.

A better strategy is to not “chase rainbows” and, instead, tighten focus further on the business that offers the best prospects for the most growth in the shortest amount of time so that scarce resources can be optimally deployed to efficiently drive the most value.  It is hard enough to run one business well…launching others, while it may seem counter-intuitive at first, reduces the odds of any success.

Whether, and how, the organization evolves to systematically address these challenges will determine its attractiveness to current and future employees, customers and prospects, partners, suppliers, lenders, investors, and suitors.

To stabilize operations sufficient to attract customers, employees, board members, financing, and partners, leaders develop a strategic plan and an operating plan that includes:

  • A Profit and Loss statement that shows revenue, direct  costs, gross profit, indirect labor and non-labor costs, and operating profit for past years and by quarter for the current year and by year for two  or more years into the future. Accompanying the P&L is an integrated Cash Flow and Balance Sheet.
  • Short-term initiatives and success criteria (e.g., land a new strategic customer generating significant revenue within so many months; operate with profit as a specific percent of net revenue; etc.).
  • Key players and their roles, responsibilities, goals, and initiatives along with an accounting of past experiences that reveal a pattern of having achieved what each is counted on to do.
  • A systematic way to forecast and track:
    • Actual performance against plan.
    • Progress on strategic initiatives.
  • Defined sales, delivery, governance, human resource, and financial processes.
  • A board of outside directors to provide:
    • A consistent point of accountability
    • Input on strategy and help setting focus of the organization as a whole and for each of its operating leaders
    • Access to key resources such as experience, best practices, training, funding, and prospective employees, customers, investors, partners, and possible acquirers.

Leadership’s mandate is to execute their strategy and operating plan while it tracks and reports on progress to establish a pattern of successful performance against plan. Stakeholders (owners, founders, management, board, employees) are anxious for the Startup to achieve results that make it clear the organization is on a solid and predictable track to fulfill its mission and to generate returns on their financial and personal investments.

The organization’s culture, or way of working, takes shape and hardens as does its core values or its beliefs that shape behavior,

Credible Stage

Organization Maturity - Credible Stage

If a Startup is about making pizza, a Credible organization is about building a pizza-making business (see e-Myth Revisited by Gerber).  The agenda moves from getting things done to building systems that get things done.

For example, the odds of long-term growth and profitability increase the closer the organization holds to a proven business model; such as one of the following five:

  • Service
  • Product
  • Operations
  • Channel
  • Exchange

and how well it executes its core delivery, sales, and capacity development (or DO, SELL, GROW) in the face of increasing scale and complexity.

More specifically, a firm’s business model determines:

  • The way its finances work.
  • Its sales and delivery processes.
  • The competencies it needs to develop.
  • Its competitive landscape.
  • Its target valuation as a function of prospects for operating income as a percent of revenue and growth.
  • Exit alternatives, potential buyers, and timing.
  • Expansion prospects and targets.
  • The degree of risk and difficulty.

It is critical to determine the primary source of revenue around which to increase the scale of operations. While it may be possible to build multiple revenue sources, it is a hard enough to do well with just one. It is best to scale multiple sources only after at least one is on a solid track for success.

To be Credible, an organization needs a financial plan and an operating plan with key players in place who are clear about what the organization is counting on from each and a track record of consistently achieving planned performance. The key players responsible for developing and delivering on the plan must also be driven to achieve their part of the plan usually assured by an incentive program that rewards success for so doing.

Sustainable Stage

Organization Maturity - Sustainable Stage

If a business does a few things right in its early stages of evolution, it can markedly improve the odds of sustaining accelerated growth and outstanding performance in future stages. Conversely, it is very difficult for an organization to make critical adjustments to its operating characteristics once it has achieved scale and maturity.  Designing the organization well in the Startup stage improves attractiveness to all stakeholders.

A key concern of organizations that make it to the Sustainable stage is to create liquidity for those who have helped get it there.

Mature Stage

Organization Maturity - Mature StageKey concerns of a mature venture are:

  • Continuing to perform well against plan.
  • Holding the attention and interest of key leaders (consider, for example, what happened in terms of new ideas and drive once the Core Leadership Group at Microsoft had become wealthy enough to each own own an island or two).
  • Finding new sources of growth in the face of approaching market saturation which may lead to spawning initiatives that then each progress through the five stages of organization evolution.

Next Step

The first thing is to declare WHAT solution you plan to provide WHO and WHY will they buy it from you. Use the form below to download and work through the short video and exercise template to get started!


WHAT-WHO-WHY Exercise

 

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