Five Steps to Convert a Prospect into a Sale

Developing a systematic approach to cultivating demand for its products and services is a key step in the evolution of every successful organization.  Many early-stage leaders long for a silver-bullet solution; that is, they look to hire someone with a lot of contacts and an extroverted personality to hit the market and drum up demand.  Such efforts usually fail.

Leaders cannot count on building a scalable demand creation system by hiring one super-salesman after another.  There are simply not enough to go around.  A better strategy is to figure out for themselves how to create demand for their offerings and then hire and train others to follow their lead.

What follows is a sure-fire method for figuring out how to systematically turn prospects into customers that every executive, client manager, product manager, and sales professional can and should add to their tool set.  It takes a lot of work to prepare properly and to execute well in a teaching-mindset, instead of a selling one, but those who are up to the task will be well-rewarded.

Step-1: Describe what you think your prospect is trying to accomplish.

Use all the data about a top prospect you can get your hands on to describe what problem they seek to solve that your organization can help with.  Arrange a face-to-face meeting with the person in charge of solving the problem and for whom solving it is strategic and who has the budget and business case to do so. After opening pleasantries ask the following question in a nice way: “Would you like to know what I think you think is the most important thing you are trying to do?

You can be sure of a positive response because it is human nature for a person to want to know what someone else thinks they think.  At the same time, no one expects you to be 100% correct.  They might even chuckle inside at that thought that you could come close knowing what they think.  As a result, your prospect is sure to be interested in hearing what you have to say, even if just for the entertainment value!

This gives you a safe opening to lay out your best articulation of what you think they are trying to do.  The beauty of this approach is that to the extent you get it right you gain credibility and even if you get it wrong, you get credit for trying and you will almost always get helpful input to get it right!  If you are right or reasonably close continue on to Step-2.

Step-2: Describe what others who have done the same found difficult.

Resist the temptation to sell at this point. Do not talk about how hard or important it is for the prospect to do what they are trying to do.  Doing so will invite resistance and cause the conversation to come to a grinding halt.  Instead, talk about others to keep the conversation in a safe space and to invite the prospect to fully engage.  Odds are s/he will lean forward and listen intently because you just might know what you are talking about and say something important.

Now is the time for you to make a good impression with a clear and articulate summary of what you know about the subject.  Do not talk about your own organization or your products and services (i.e., resist the urge to start selling) and do not talk about the prospect’s organization or problems.  Focus the conversation on other organizations and what they have struggled with in a way that brings home just how hard it is to do this important thing well and that you know a great deal about how to do what needs to be done.

Sprinkle specific details about others with whom your prospect is likely to be familiar, and even better if the examples relate to their feared or hated competitors or to organizations the prospect admires and would like to emulate.  While it does not matter in general if what you share comes from first-hand experience, from others you know or have worked with, or from case literature, it is more genuine and adds more to your credibility if it is clear that you have had personal involvement.

In addition to building credibility, the objective of this step is to confirm that your prospect does indeed have the problem you are prepared to solve.  If you start by saying:

Do you have problem X?

You run the risk that the prospect is reluctant to share the truth.  Instead, say:

Organization A had problem X”

Thereby creating the opportunity for your prospect to volunteer:

That’s amazing…we have the same issue!”

The net effect is to build your credibility while drawing out important information for you to use later.

Step-3: Describe how the best have succeeded.

Lay out the approach that the best use to accomplish what the prospect is trying to do.  Odds are that they will be all ears as you help them see what important things they do not already know but that they could know if you were on their team. On the other hand, if it turns out that they are already know, and are already doing, what the best do then they may not be a good customer after all.

Here, too, mention how you have personally been involved in some of the “best” cases.  There are only three things you have to sell:  your company, your service or offering, and yourself.  Selling yourself is the easiest and most important of the three and this is your chance to make that sale.  Your competence, engaging approach, and evidence of your experience make or break the sale at this point.

Step-4: Describe alternative courses of action.

Given what you know now about your client and what others have done, you are in position to share alternative courses of action that your prospect could follow.   For example, they could continue as they were, they could try to figure out and follow best practices on their own, or they could work with a knowledgeable third party to navigate the course.

If what they are trying to accomplish is truly important and the stakes are high, they would be foolish to continue as they were.  If it is hard to get it right on their own, then it should be an obvious decision to get outside help assuming outside help is available at a price that makes sense relative to the value of accomplishing the objective and the cost of failure.

They could look around for others to work with or they could work with you.  Because you happen to be the one in front of them at that very moment, you are the one who helped them discover this opportunity, and because you are now brimming with credibility, it is the ideal time to share your approach to addressing the problem with high odds of landing a new customer with Step-5.

Step-5: Recommend next steps.

Use your best judgment to recommend which of the alternatives they should follow.  Lay out what they should do, what they should have you do or provide, and what value that leads to for their organization.  Make clear that this is an important part of what your organization does and that it would be an honor to turn them from a prospect into a customer and under what terms.

If the prospect says “no” to retaining you then it is time to start selling. As they say, selling begins when you hear the word “no”!   Along the way try to learn the basis for their resistance so you can factor it into your approach for next time.  On the other hand, if you hear  “yes” then you have made a sale by teaching and not by selling.  Start to package what you have done and train others to so the same.

Below is an example of key points related to each of the five steps in a real example used by a firm that sold Program Management Office services to top government agencies.

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